Job Description

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Role Identifier
Job Title
Executive – Secretarial
Department
Corporate Secretarial
Reporting to
Senior- Manager –Secretarial & Legal
Grade
EE
Jobs Reporting Into
Senior- Manager –Secretarial & Legal
Location/Unit
Head office

Role Description
Job Purpose
Compliance with applicable laws and regulations

Key Performance Indicators
Silent running activities
Supervising the activities of the Company’s Registrar & Transfer Agent
Adhering to the SLA’s for activities to be undertaken by TSR on an ongoing basis
Drafting of case papers for approval by Executives of APL
Analysis of the movement in shareholding pattern / folio changes / acquisitions / FIIs movement and other specific transactions and compiling reports for the management
Corresponding with shareholders
Redressing shareholder grievance received directly from shareholders / SEBI / Stock Exchanges / MCA
Reviewing the cases / verification of documents requiring issuance of share certificates to shareholders (duplicate / split / remat / renewal, etc.)
Assisting the Company Secretary in conducting Shareholders Committee meetings / Stakeholders Relationship Committee meetings for their approval at the regular intervals as per the procedure followed by APL in this regard.
Drafting of Agenda / Minutes for Shareholders Committee and Stakeholders Relationship Committee of APL.
Weekly visits to TSR for inspection / reviewing / monitoring their activities
Setting up robust process for processing of all transactions
Dividend related –
Disbursal of dividend to the shareholders within the specified time limits. Liasoning with the Banks/Depositories/R & TA. Compiling the documentation for dividend disbursal including intimation to the Stock Exchanges/compliance with FEMA requirements for issue of foreign currency drafts to NRI shareholder
Setting up of a robust process for revalidation of dividend warrants
Compliances relating to IEPF Rules
Dispute cases and others
Summary to be maintained of all dispute cases
Preparing of a MIS of the retained dividend and reviewing the same on a monthly basis along with dividend account reconciliation
Retention and maintenance of dividend w.r.t. dispute cases
Co-ordinating with lawyers w.r.t. drafting of written statements / attending hearings / preparing briefs
Summary of cases to be placed before the SRC / SHC
Assist in conduct of Annual General Meeting of the Company
Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate Affairs
Liasoning with the Secretarial Auditors for conduct of Secretarial Audit under Companies Act, 2013
Updation of Registers under the Companies Act, 2013
Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS)
Ensuring compliance with Secretarial Standards
Unlisted subsidiary and joint venture companies: Compilation of Board Agenda for operating unlisted subsidiary and joint venture companies Draft of Agenda and minutes and ensuring compliance with the applicable corporate laws

Role Requirements / Specifications
Qualifications
Essential
CS First attempt

Desired
LLB.

Previous Experience
Essential
2+ years’ experience in similar field

Skills Required: Finance,Accounts,Company Secretary,Legal,Senior Management